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Facility Rentals

Class Levels and Explanations

  • SCHOOL/DISTRICT ACTIVITIES
    A. School sponsored activities for students.
    B. School sponsored activities for parents.
    C. School sponsored organizations and groups.
    D. District approved non-profit community organization sponsored programs serving Bethel children/families (except those events with a primary purpose of fund raising – see Class II).

  • RECREATIONAL AND EDUCATIONAL PROGRAMS
    A. Adult education classes sponsored by District
    B. City parks, recreation, and other programs as agreed to in separate agreements
    C. Meetings sponsored by the city, county, state, federal or other public agencies/officials
    D. District approved non-profit community organization sponsored programs and events serving children/families with a primary purpose of fundraising.

  • CIVIC CLUBS AND ORGANIZATIONS MADE UP OF PATRONS RESIDING WITHIN THE BETHEL SCHOOL DISTRICT
    A. Community organizations of a civic or service nature.
    B. Church sponsored activities.
    C. Groups or teams from within the District.
    D. Adult groups from within the District.
    E. Groups that benefit the District.

  • PRIVATE INTEREST GROUPS
    A. Out of District Groups.
    B. Profit making organizations.
    C. Any group (not covered under Class I, II, or III) which charges admission or accepts donations which exceed the cost of their program or meeting; or whose proceeds, exceeding costs, are not donated to a charity or nonprofit group other than the hosting group (i.e., groups using facilities may make a profit, if that profit is then donated to some other charitable organization or nonprofit group).

General Rules

  1. Equal opportunity is given for use of facilities with first priority given to Class I, followed by II, III and IV if there is a conflict.
  2. The District will oversee the equitable scheduling of all gyms and athletic fields for third-party youth sports and activity providers. District athletics and activities will take precedence over third-party use requests, and City of Eugene affiliated student athletics programs will be fully scheduled before district facilities are approving for use by other athletic organizations.
  3. Groups will not be admitted until their scheduled time and until a supervisor is present.
  4. Security system numbers are not to be given by anyone to persons not on the staff or to family members for their private use of facilities, nor are keys to be given out without the Superintendent's or designee’s approval.
  5. Alcoholic beverages, tobacco, and illegal drugs in any form are prohibited, and such use would mean future loss of the opportunity to use the facilities.
  6. The District reserves the right to require police supervision or private security of facilities if it so deems; expenses to be paid by renter.
  7. All users of district facilities must comply with all federal and state regulations related to equal opportunity and non-discrimination. Questions or concerns can be directed to the Bethel School District Assistant Superintendent by calling the District Office at 541-689-3280. No individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the District, or be subjected to discrimination because a facility is inaccessible or unusable.
  8. All users of district facilities must comply with all restrictions placed on the facility by the fire marshal.
  9. All payments for use of facilities shall be made prior to date of use. All fees assessed are due upon approval of application.
  10. A Facility Use Application must be completed for each time or series of times that a facility is requested and approval must be given prior to use.
  11. Proof of insurance is required prior to use of district facilities.
  12. Additional charges (*), will be assessed by the District as appropriate.

FAQs and Additional Information

    1. $49/hour for supervisor, if assigned.
    2. $57/hour for custodial cleanup time beyond regular hours or weekends.
    3. $49/hour for Nutrition Supervisor or designee. Use of kitchen appliances may be restricted.
    4. $68/hour for maintenance and/or field or building setup, plus cost of material and closure if required.
    5. Total charges will be as above, or 10% of gate receipts, whichever is greater.
    6. User will be required to reimburse the District for any damage to district property, assessed at replacement cost to the District.
    7. The District may assess additional appropriate energy charges in excess of those already indicated, or to rent the facilities without heat or cooling.
    8. Fees may be charged to reimburse the District for equipment maintenance and supplies.
    9. The administration will assess any additional charges incurred by the District when district personnel or those acting on behalf of the District must respond to the facility as a result of School Facility Use. Charges assessed will be actual charges and may include processing fees. Examples include, but are not limited to, failure to properly alarm and/or secure the facility.

  • The District is currently contracting with the following organizations for long-term facilities use and, as part of these contracts, offers the following organizations a discounted rate:

    • City of Eugene
    • KidSports
    • Boys & Girls Clubs of Emerald Valley
    • YMCA